ERP system transition to a new ERP system for a manufacturing company

Client Description

Founded in 1980, FlexiForce specializes in the distribution of hardware components, automation systems, panels, and hardware solutions for residential and industrial overhead doors. Its main goal is to support door manufacturers and installers in providing competitive solutions, relying on the quality of its products and market expertise. With production and warehouse facilities worldwide, including in Canada, the USA, and various European countries, FlexiForce ensures fast and efficient delivery.

Project General Description

For manufacturing companies, the ERP system change is a critical project that fundamentally impacts the company’s operations and competitiveness. The process included the implementation of comprehensive data migration management, information gathering, specification preparation, testing, running simulations, and participation in the cutover plan development. This project not only posed technical challenges but also involved extensive organizational and coordination tasks, the successful execution of which was crucial for a smooth transition.

Let's talk!
Production Sector
 / 
Warehousing
 / 
Controlling
 / 
Finance

Challenge

During the ERP system transition, we faced numerous challenges, among which identifying and involving the right experts in the process was particularly significant. This was critical because the success of the data migration heavily depended on the accurate and detailed information that could only be provided by professionals with in-depth knowledge of the system and business processes.

Organizing and conducting the necessary workshops also posed a serious challenge. These sessions not only facilitated the sharing of information but also involved active problem-solving and decision-making, which were essential for the project's progress.

One of the most critical aspects of ensuring the success of the data migration was maintaining data consistency. To achieve this, we developed a multi-step validation process that included both automated checks and manual reviews.

How we helped?

  • Identifying Experts
  • Creating an internal knowledge base to find and involve key experts.
  • Information Gathering
  • Establishing structured discussions and documentation processes for the efficient collection of relevant data.
  • Knowledge Management
  • Implementing a centralized knowledge base and version control system to unify and keep information up to date.
  • Consolidating and Tracking Information
  • During the data migration, it was crucial to consolidate knowledge and information from various sources. This process involved aligning structured and unstructured data as well as consolidating information stored in different formats and systems.
  • Identifying Data Sources
  • Mapping and categorizing all relevant data sources within the organization.
  • Data Cleaning and Normalization
  • Standardizing and cleaning the data to ensure consistency.
  • Planning and Executing the Cutover Plan
  • This phase involved synthesizing all collected information and developing a detailed step-by-step plan for implementing the transition. The plan precisely defined the order, timing, and responsibilities for each step.
  • Microsoft SQL Server
  • Pentaho Data Integrator